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Access Student (Edu) Awards Database


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dannxkye's Avatar
dannxkye dannxkye is offline
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Join Date: Jul 2012
Experience: Beginner
30-Jul-2012, 08:02 AM #1
Question Access Student (Edu) Awards Database
Hello!

I am trying and failing miserably to create a database to store information and print reports for Students Awards.

At the end of every term each class teacher nominates three student from the class to receive an award in that subject for effort, achievement and progress therefore I want to create a database to store this information and mass produce the certificates for each of the students nominated for each subject. Each subject has a different certificate and will need a different report.

So far I have created four tables:

tblStudents
-StudentID
-Surname
-Forename
-Form Group
-Attendance

tblSubject
-SubjectID
-SubjectCode
-Subject

tblReason
-ReasonID
-ReasonCode
-Reason

tblStaff
-StaffID
-StaffCode
-Surname
-Forename

This is where I have hit a brick wall. I need now to pull the data together and nominate my students?
And also each student can only be allowed a maximum of three certificates all together.

If anyone can give me any hints tips or point me in a general direction that would be amazing!
draceplace's Avatar
draceplace   (Dan) draceplace is offline
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Join Date: Jun 2001
Location: Conway, Arkansas
30-Jul-2012, 10:27 AM #2
Welcome to TSG dannxskye, hopefully you'll get some support and provide some support. Thats the way the community works!

Your tables look like a good start. I'm thinking you need a 'class table' where you pull in students, subject and staff and a date (term/semester or something). That way the db can be used for a specific class(es) for a specific time period, do your awards, then start a new group of classes. I would view the 'Class table' as the 'transaction' table and try to work my nomitations and limits from there.

Also an active/inactive field/flag for students and staff will provide usefull in the future as staff and students move on.

Good luck.
OBP's Avatar
OBP OBP is offline OBP is a Trusted Advisor with special permissions.
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Join Date: Mar 2005
Location: UK
30-Jul-2012, 12:05 PM #3
The pulling together of data is done using Main and subforms for data entry and viewing.
For report output it is done using queries.
The main thing that your database lacks, which is the key you are looking for is a "Linking" or "Many to Many" table.
In this table you bring together the
StudentID
SubjectID
and possibly the
StaffID
ReasonID
if they are required.
You can also include things like exam date, grade achieved etc
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OBP
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dannxkye's Avatar
dannxkye dannxkye is offline
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Join Date: Jul 2012
Experience: Beginner
01-Aug-2012, 02:27 AM #4
Thank you for your response to my question guys! Im going to have a little play with it again this afternoon and see what happens. It has been a long time since I have designed a database hence why I am struggling to do some things! I will let ya'll know how I get on!
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