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Merging Outlook profiles


theMusicMan's Avatar
theMusicMan theMusicMan is offline
Member with 747 posts.
Join Date: Oct 2001
Location: Wales, UK
16-Jan-2007, 05:23 PM #1
Merging Outlook profiles
Is this possible...?

I have two MS Outlook profiles on 1 laptop. One of them is my personal account, the other is an email account one of my clients has provided so that when I am at their offices and connected to their network, I can retrieve my email from their exchange server.

However, I have items in the Client calendar that I wan merged into my personal calendar when I am not at the client site.

Is there a way to merge the entries in profile #2 into profile #1?

EAFiedler's Avatar
Moderator with 13,893 posts.
Join Date: Apr 2000
Location: Indiana
16-Jan-2007, 07:43 PM #2
Hi theMusicMan

First, start Outlook with the client e-mail account and locate the directory where the .pst file is stored for that profile.
Right click on the Root/Top folder of the Personal Folders.
Properties for "Name of Personal Folder" > Advanced button
In the Filename: field, you can view the location and .pst file name of the Personal Folder.

Logoff and restart Outlook with your Personal Profile, and open the .pst file for the other e-mail account.
File > Open > Outlook Data File
Browse to the location of the .pst file for the client e-mail account.
Select the .pst file and it should appear in your Personal Profile.

Open the Calendar folder, for the newly connected Personal Folder and change the view to By Category:
View > Arrange By > Current View > By Category
**If you cannot see the Calendar for the Personal Folder,
Go > Folder List

Viewing your Appointments by Category, select an Appointment, hold down the Ctrl key and drag the appointment to the destination Calendar folder.
On my system, I must hold down the Ctrl key to actually Copy the appointment. Otherwise, the appointment is moved instead.

There are other options you may want to consider, such as creating a copy of the client e-mail .pst file and keeping it in your Personal Profile instead.
Which is not to say you can't keep the original client e-mail .pst connected to both your Personal Profile as well as the client Profile.
Outlook is flexible.

**A copy of your .pst files on a CD or Flashdrive would be good for backing up your messages and appointments.

Let us know if that works for you or not.
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