[psychologist]

I get a lot of professional email correspondence and anything worth saving, I file as a text or Word file under the correspondent's name, Smith John, or Markham Tom, for example. Back when I used Netscape 4.78, a single control A highlighted everything in an email message - who from eddress, header, who carbons were sent to, date sent, and the text - a control C copied it and off I went to paste it in the appropriate correspondence file.

Netscape 4.78 won't run properly on my Windows Vista laptop (Toshiba Satellite), although it runs OK on my Gateway desktop also running Vista - but the laptop is what I use for email. So I'm forced to use Thunderbird, but a control A will only capture the email text, and it takes four other separate copying operations (highlight, control C, go to correspondence file, paste, come back to email) to get the sender's name, message header, date, carbon copies info. That's too much!

As far as I can tell from looking around, all the modern email programs (including newer versions of Netscape) are like that. Bummer!

Anybody know of a way to get Netscape 4.78 to operate properly under Vista? Or an email program that lets you copy ALL the email info in one operation? Am I a sad relic of the last millennium that I want to keep all of John Smith's email in a John Smith folder?

Thanks!

[Old Rich]

Netscape on Vista????? What are you thinking???

You can use Windows Mail for your email and set up rules so that any mail from a specified individual goes straight to that individuals folder

[TerryNet]

Why not just create a "John Smith" folder in Thunderbird and move the mail message into that?

Or try File - Save As - File - Text or HTML type into your folder. I'm not positive that will keep all the information you want, but it's worth a try.

[psychologist]

Ah, Rich, you’re working on moving me into the 21st century: thank you! I had never looked at Windows Mail before. I just set it up now and, at first glance, there are two issues.

First, if I want to continue my practice of moving all relevant information – who from, date, header, copies to, text – to an individual’s file of my own creation (I have more than 6,000 of them accumulated already over the years), I can highlight both text and header boxes and use control C to copy – but, just like Thunderbird, only the text is copied, none of the heading info. If I try to copy just the header info, it highlights nicely by clicking in the box, but only copies the message text again, none of the header info. This is worse than Thunderbird, where I could do the header box info in multiple passes.

Second, I probably don’t understand the rules bit yet, but it looks like I could create a Smith John (I use reverse name order here) as a subset of Local folders, and I can certainly move it there manually and probably create a rule to move it automatically. But 6,000+ of these subfolders? And how do I put my replies into this folder?

As it is now, my Smith John folder, to create an example, is a text (.txt) or Word (.doc) file in the S subfolder, which is a subfolder of Cor (Correspondence). The first entry in this file is whatever John Smith first sent me, followed by my reply to him, followed by his reply, etc., working up to the latest exchange. If I need to review my correspondence with John Smith I just open the file and read along in chronological order.

I’m willing to learn a new system if it’s better, but it’s not clear to me that using Windows Mail would be a help.

????

Terrynet –
> Why not just create a "John Smith" folder in Thunderbird and move the mail message into that?<

Same problem, 6,000+ subfolders and how do I get my replies in there?

> Or try File - Save As - File - Text or HTML type into your folder.<

That works to get both the header info and text into a single file. Thanks! I will play with that and may be able to work it into a system of File - Save As - File – Text, then copy the text of that file, delete the file, open the Smith John file (if that’s the relevant one) and paste it in. Somewhat laborious, but better than I’ve got now...

Thanking you both in advance for any further help!

Charley

[Old Rich]

Originally Posted by psychologist

Ah, Rich, you’re working on moving me into the 21st century: thank you! I had never looked at Windows Mail before. I just set it up now and, at first glance, there are two issues.

First, if I want to continue my practice of moving all relevant information – who from, date, header, copies to, text – to an individual’s file of my own creation (I have more than 6,000 of them accumulated already over the years), I can highlight both text and header boxes and use control C to copy – but, just like Thunderbird, only the text is copied, none of the heading info. If I try to copy just the header info, it highlights nicely by clicking in the box, but only copies the message text again, none of the header info. This is worse than Thunderbird, where I could do the header box info in multiple passes.

Second, I probably don’t understand the rules bit yet, but it looks like I could create a Smith John (I use reverse name order here) as a subset of Local folders, and I can certainly move it there manually and probably create a rule to move it automatically. But 6,000+ of these subfolders? And how do I put my replies into this folder? You are setting up 6,000 folders somewhere . . it might as well be in Mail where you can use them later. There is a setting that puts replies in the same folder as the original mail

As it is now, my Smith John folder, to create an example, is a text (.txt) or Word (.doc) file in the S subfolder, which is a subfolder of Cor (Correspondence). The first entry in this file is whatever John Smith first sent me, followed by my reply to him, followed by his reply, etc., working up to the latest exchange. If I need to review my correspondence with John Smith I just open the file and read along in chronological order. You would have that ability in the folders you set up in Mail

I’m willing to learn a new system if it’s better, but it’s not clear to me that using Windows Mail would be a help.

????

Terrynet –
> Why not just create a "John Smith" folder in Thunderbird and move the mail message into that?<

Same problem, 6,000+ subfolders and how do I get my replies in there?

> Or try File - Save As - File - Text or HTML type into your folder.<

That works to get both the header info and text into a single file. Thanks! I will play with that and may be able to work it into a system of File - Save As - File – Text, then copy the text of that file, delete the file, open the Smith John file (if that’s the relevant one) and paste it in. Somewhat laborious, but better than I’ve got now...

Thanking you both in advance for any further help!

Charley

[throoper]

Well psychologist, each of your concerns can be dealt with in Thunderbird.
As pointed out, the 6000+ folders will be 6000+ no matter where they are and T-bird has a very good search function.
Rules can be set to direct all mail to it's appropriate folder. There's also a setting in Account Settings to direct replies to the folder from which it's being sent.
If you have mail from a particular person you want to know about immediatly without having to navigate the folders, set a rule to flag a copy of it to your Inbox and just reply from it's folder.
With a little effort, T-bird can be customized to work however you want.
Just my two cents.
T.

[TerryNet]

Guess I didn't read carefully enough; I did not realize you were stuffing all those emails into a single file.

My suggestion is to freeze your current data and start a new system for future email. In addition to what simpswr and throoper have outlined there is "threading" to organize/sort email in order and by topic.

Thunderbird, and other email clients, have all those features that make your organizing task fairly easy. The big step for you, should you choose this way, is to have your data in two pieces--old email in those large files, new email in organized folders or threads or whatever.

Good luck with what ever you go with. Sorry I couldn't think of anything to make your task much easier.

[throoper]

This might be easier.
In Thunderbird, once you create message rules to direct new mail to it's respective folders, you can select the large folder and apply the rules to it. All the old mail will move to the folders dictated by the rules you set.

[psychologist]

simpswr:

Second, I probably don’t understand the rules bit yet, but it looks like I could create a Smith John (I use reverse name order here) as a subset of Local folders, and I can certainly move it there manually and probably create a rule to move it automatically. But 6,000+ of these subfolders? And how do I put my replies into this folder? You are setting up 6,000 folders somewhere . . it might as well be in Mail where you can use them later. There is a setting that puts replies in the same folder as the original mail

If I understand how it would work, it's much worse. If I have 6,000 correspondents that gives me 6,000 subfolders, but it looks like the rules would file each email from a given correspondent separately in its subfolder. So 50 emails from John Smith, I've got 50 files in the John Smith Subfolder, and to review them in order is going to take a lot more time opening and closing each one instead of scrolling down in a single John Smith file, like I have now Plus the question of how do I get my responses to John Smith in there, in chronological order?

I'm not trying to be negative here, just thinking about potential problems in advance before committing to a whole new system...

[Old Rich]

Originally Posted by psychologist

simpswr:


If I understand how it would work, it's much worse. If I have 6,000 correspondents that gives me 6,000 subfolders, but it looks like the rules would file each email from a given correspondent separately in its subfolder. So 50 emails from John Smith, I've got 50 files in the John Smith Subfolder, and to review them in order is going to take a lot more time opening and closing each one instead of scrolling down in a single John Smith file, like I have now You are going to have 6000 folders whichever way you go if you want the emails grouped by sender.

Properly set up, you would scroll down the list of emails, picking the one you want from the date or subject . .
Plus the question of how do I get my responses to John Smith in there, in chronological order? Properly set up, the replies would be in chronological order along with the emails
I'm not trying to be negative here, just thinking about potential problems in advance before committing to a whole new system... I'm not trying to sell you anything either . . just offering you some alternatives. I keep a sub-folder for each client in a Main folder named Clients . . I have rules that send the mail directly to their folder. I can click on "Unread Mail" to see them all, or I can go to any of the folders and see all their mail and my responses in either date order or subject order . . now, I don't have 6,000 but I do have a couple of hundred and it is not unwieldy at all

[VistaRookie]

Your original question asked about copying the entire email in one operation. I can't speak about Netscape and Thunderbird because I don't use them. But I believe this idea would still work. If you do decide to stick with Windows Mail, I can get you down to 2 operations.

1) Click Reply.
2) Copy entire message area. You can still use CTRL A and CTRL C for that.

When you click reply, you will get all the information, that I believe you want,
inside the message area of the email. It will include all the CC names and
also email addresses. It looks like this:

----- Original Message -----
From: Psychologist
To: John Doe; Jane Doe; Mr Smith; Mrs Smith
Sent: Tuesday, May 13, 2008 11:32 AM
Subject: ongoing conversation

[CleanUp]

look Im getting reinstalls etc .... I am gonna stick to this thread. please if by reinstall it means reformatting drive ....consider it done !....i will burn the hard drive and throw my Pc off right now ... get a new one right away . just answer please and the truth , even if it means a yes

[CleanUp]

Opened in notepad ..... unicode not clear

[CleanUp]

opening in access

[Old Rich]

Originally Posted by CleanUp

look Im getting reinstalls etc .... I am gonna stick to this thread. please if by reinstall it means reformatting drive ....consider it done !....i will burn the hard drive and throw my Pc off right now ... get a new one right away . just answer please and the truth , even if it means a yes

Originally Posted by CleanUp

Opened in notepad ..... unicode not clear

Originally Posted by CleanUp

opening in access

Are on the right thread????