[fce]

Hi guys, I want to back up my outlook calendar, contacts and email in partition hard disk (D)....can you please help me how to do it so that whenever i re install my Outlook its easy for me to copy my back up file?

Also what folder can i see outlook files (calendar, contacts, email)? I try Personal folder but can find it (maybe its hidden)

thanks in advance!

[kama64]

What version of outlook?

If its 2003 or later, the calender, contacts, and email are stored in a .pst, usually outlook.pst at this location:

C:\Users\(username)\AppData\Local\Microsoft\Outlook

[fce]

Outlook 2007

[DaveA]

I do NOT have Outlook 2007, but in 2003 the PST file is as posted above, but you will need to turn off the "Hide System" files in Windows Explorer to get to it.

[downtime]

In Outlook, File, Import and Export, Export to a file, Personal Folder File (.pst), check include subdirectories, choose name-location, backup. Or File, Data File Management, Open Folder...

[fce]

Originally Posted by downtime

In Outlook, File, Import and Export, Export to a file, Personal Folder File (.pst), check include subdirectories, choose name-location, backup. Or File, Data File Management, Open Folder...

if i do this all my outlook file will be save on particular folder? let say to drive D

[fce]

Originally Posted by DaveA

I do NOT have Outlook 2007, but in 2003 the PST file is as posted above, but you will need to turn off the "Hide System" files in Windows Explorer to get to it.

i can't find the appdata in the above instruction, and where can i find "hide system"?

[kama64]

Click on the start button

In the Start Seach field type, folder options and hit enter

Click on the View tab, click the button next to "Show Hidden Files and Folders", hit apply or/and ok

Then you should be able to see the "appdata" folder

[downtime]

Yes, you can save it to anywhere you want. Using the tools built in to Outlook, you don't need to play with folder options, Outlook will see the files even if Explorer can't. It's built in to make things simple, there's no need to go a convoluted route, just use Outlook.

[fce]

Originally Posted by downtime

In Outlook, File, Import and Export, Export to a file, Personal Folder File (.pst), check include subdirectories, choose name-location, backup. Or File, Data File Management, Open Folder...

i'm lost in this red font....can you please make it more detail.

what i want is all my calendar, inbox, contacts to save on my partition D hard disk. i cant find to do this in your procedure.

thanks. appreciated.

[downtime]

If you check Include Subfolders, it backs up all mail, contacts, calendar, etc. If you click on the + in front of Personal Folders, you will see all the folders you have in Outlook. You can choose to export only contacts, calendar, etc. When you click next, there is a browse button. Click it and choose where you want to store the backup. By default it saves as Backup.pst. Change the name to whatever you want in the window beside the browse button. Then click finish.
If you use the Data File Management option, you can click Open Folder, it will open the folder containing the Outlook.pst file. Close Outlook, but not the folder, and copy it from the open folder and paste it wherever you want your backup.
Either way works.

[fce]

Hi downtime,

I find Data File Managemnt option more easier to use.

But when i created schedule i can't find the saved schedule when i open the folder under DFM.

Btw, the purpose of DFM is to shows all the saved file of inbox, calendar, contacts, etc.?

[downtime]

It's for managing your data files, if you want to start a new .pst file, say for a new archive, or just start fresh, or close an older archive file, you do it there. Some clients regularly close the files from say two years ago, they create a new archive, set archiving to use the new folder, and then in Outlook right click the old archive folder and choose close folder. Then you don't have to see it in the folders you use daily. If you want to go back to it at some point, you use DFM, Add, then the folder opens, you click on the old archive, ok at the next window, and now it shows up in your folders again. When you're finished, right click, close folder, it's out of sight again. You can set different accounts to use different .pst files in tools, options, mail setup, data files.
When the database is damaged, which can happen if outlook.pst gets too large, some users mistakenly import an old file into their new outlook.pst file, when they simply could have renamed it and opened it through DFM into their folders, bringing on the same damage again. Outlook requires management.
The schedule would be a part of the outlook.pst file, you wouldn't see it individually, you already have the outlook.pst file open, it's buried in there.
It's also a good plan to clean up regularly, then through DFM, click settings, compact now. The .pst file doesn't automatically grow smaller when you delete things, you need to compact it after. I've seen files shrink by gigs after compacting, sometimes compacting can take a couple of hours.

[fce]

Originally Posted by downtime

If you check Include Subfolders, it backs up all mail, contacts, calendar, etc. If you click on the + in front of Personal Folders, you will see all the folders you have in Outlook. You can choose to export only contacts, calendar, etc. When you click next, there is a browse button. Click it and choose where you want to store the backup. By default it saves as Backup.pst. Change the name to whatever you want in the window beside the browse button. Then click finish.

i'm finished this procedure and got backup.pst file in my "calendar folder" that i created.

if i created new calendar, it will automatically saved to the "calendar folder" where i saved backup.pst?

if i reformat my pc and install outlook, how i will transfer my backup.pst to outlook so that i will not create again the schedule.

thanks again.

[Bob Cerelli]

Rather than guessing where the PST file is located:

Start Outlook
In the Folders view, right click on Personal Folder and select Properties
Click on the advanced button
This will show you the exact location of the PST file

Generally, during the initial configuration of Outlook, I simply have it be in My Documents. Then the PST file gets backed up with all my other documents. No special steps are needed.