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Access list to Word label?

Discussion in 'Business Applications' started by nevets6, Apr 12, 2004.

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  1. nevets6

    nevets6 Thread Starter

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    Hi,
    My cousin is running Microsoft Word 2003 and its inclusive office bundle on Windows XP. She has created, in Access, a list of names and addresses and would like to print out individual labels from that information. She asked me for help and the best I could come up with was entering, one address at a time into envelopes and labels. I am hoping there is a better way. This reflects on me as the family ‘computer person.’ Please help.

    Thank you
     
  2. NewtonW

    NewtonW

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    Apr 5, 2004
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    I haven't done this a lot of times. I normally will use my outlook address book. But you can use Words Mail Merge to create labels from an access database. In MS Word, click the "tools" pulldown and select "Mail Merge". The Mail Merge Helper will open. Click "Create" in step 1 and select the type of document you want, Mailing Labels I'm assuming. You will get an option to create a new document or use the current window. You can go back later and select from several formats. Now go to step 2 and select your Data Source, click "Get Data" and select "Open Data Source", pull down "Files of type" and select MS Access Database (*.mdb) and browse to your database and select it, then click "Open". A new window will pop up showing the tables in your database. Select your table (either double click or select it and click open). Now your label options will open so you can set your label style. Select your style and click OK. Now you will be able to select your fields. Click "Insert Merge Field" and your fields will display. Select the ones you want and click OK. How you see them in that dialog is how they will be placed on your label, so you will need to "Enter" after each field is inserted, provided you want them in a column. Now your document has taken on the format and you will be back to the "Mail Merge Helper". At the bottom, Step 3, click "Merge". You will get one last chance to select fields, "All" should be default, click OK.. You will have labels..

    -Newton
     
  3. nevets6

    nevets6 Thread Starter

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    Thanks for the help Newton, most appreciated.​
     
  4. Anne Troy

    Anne Troy

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    nevets6: There's a Report Wizard right in Access that'll create labels. It's even easier than mail merging to Word.
     
  5. nevets6

    nevets6 Thread Starter

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    I have already passed it on to my cousin. Thanks.
     
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