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Drop Downs In Access

Discussion in 'Business Applications' started by Kammmie, Sep 1, 2004.

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  1. Kammmie

    Kammmie Thread Starter

    Aug 14, 2001
    Sorry for all of the Access questions lately but I'm doing a project for work and I'm going into some areas of Access that I've never dealt with.

    In Excel you can use formulas so that if you enter something in column a it brings up information you've matched to it in column b automatically.

    Is there a way to do this in Access? For example:

    Column A
    Column B
    Column C

    If I type a part number in column A I want the description to automatically come up in column B and the price to automatically come up in column c.

    Can anyone help?

  2. Anne Troy

    Anne Troy

    Feb 14, 1999
    First Name:
    Sure. You create a table called tblParts with:

    PartID (autonumber)
    PartNo (text)
    PartDesc (text)
    PartPrice (curr)

    Now, in your *main* table, where you're going to keep your records, you put a field called Part or PartNo or whatever. When choosing the field type, you choose Lookup. You look up to the tblParts, you use the PartID and PartNO as the 2 fields, hiding the first field.

    All done tables.

    When you want to VIEW (vlookup) the other data about the parts, you build a query.
    You bring the tblParts and the tblMain into the query. You drag the PartNo field from the tblMain into the query, and the other (vlookup) fields from tblParts into the query...

    You base any forms or reports (in which you need that info) on this query.
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