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Easier Way to Call Up E-mail addresses in Outlook 2000

Discussion in 'Business Applications' started by odau, Apr 12, 2004.

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  1. odau

    odau Thread Starter

    Joined:
    Mar 20, 2004
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    I have a very large number of contacts and I have all of these peoples address in my address book.

    I sometimes have to take more than five minutes just to locate and send a mail to some one in the middle of the list of addresses. In business five minutes is money, so is there any other way I can quickly find the address I am after intead of scrolling down the whole list of names... example autofill... when I type the first characters of a name, it automatically pick up that address... is there a way?

    ODAU. :confused:
     
  2. melonhead

    melonhead

    Joined:
    May 6, 2002
    Messages:
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    When the address book box comes up - there is an empty box near the top. Start to type the name of the recipient and it will drop down to that location.

    Another way: When you have a new message, In the recipient box, type in the name of the individual (type in the way that you have it stored in your address book) If you have typed correctly, after you are done it will automatically underline. If it recognizes the contact before you have finished typing, it will fill in the name for you or if there are duplications in names like if you have 3 marys, it will bring up a dialogue box for you to choose which one.

    Hope this helps. If you can't understand my instructions, please post back.
     
  3. Anne Troy

    Anne Troy

    Joined:
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    First Name:
    Anne
    You can take melonhead's "another way" and add to it this way:

    Type just the unique part of their name, like "quigley" might be their last name. So type "quig" and hit Ctrl+K. It brings up everybody who has "quig" anywhere in their name. So, you can be sure that with Ursula, you'll only have to type a couple of letters and hit Ctrl+K. If only one match is found, it auto-puts that person in and you don't even have to select.
     
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