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Excel - v_lookup, autofilter?

Discussion in 'Business Applications' started by jackiehawker, Sep 29, 2008.

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  1. jackiehawker

    jackiehawker Thread Starter

    Joined:
    Sep 29, 2008
    Messages:
    2
    Hi there,

    I can do simple sums/formulas in Excel but have come across something i need help with.

    i have managed to download a really useful report for us, but have a lot of duplicates, and want to know how to slim down this report taking out the duplicates and adding them up...i.e.

    name 1
    name 2
    name 3
    name 1
    name 1
    name 4
    name 2


    I want to be able to filter this information so it looks something like this:

    name 1 = 3
    name 2 = 2
    name 3 = 1
    name 4 = 1

    (the report has over 2000 entries so dont want to do it manually)

    Any help will be appreciated a lot.

    Thanks
     
  2. slurpee55

    slurpee55

    Joined:
    Oct 20, 2004
    Messages:
    7,837
    A pivot table will do that very easily, and you can put it on the same sheet - but not in the same columns as the original data.
    Or, if you prefer, put the pivot table in another worksheet and then in the sheet you want to display the counts, enter =(name of worksheet containing pivot table!A5 (or wherever it is)) for a column of names and the same but B5 for the counts.
    However, for deduping, there are even better tools.
    I do a lot of this and rely on the free add-on for Excel, ASAP Utilities found here
    http://www.asap-utilities.com/index.php
    In the "Columns and Rows" choices, there is a "Conditional Row and Column Select..." which can highlight dupes, delete them or hide them.
     
  3. jackiehawker

    jackiehawker Thread Starter

    Joined:
    Sep 29, 2008
    Messages:
    2
    That's great. Thanks for your help. It's worked perfectly!
     
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