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How to Normalize data in Excel 2013

Discussion in 'Business Applications' started by JohnnyFedor777111, Aug 10, 2018.

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  1. JohnnyFedor777111

    JohnnyFedor777111 Thread Starter

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    Does anyone know how to do this?
     
  2. Fireflycph

    Fireflycph

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    Morten
    Define "normalize".
    even better. Take a screen shot of what you see and explain what it is you want.
     
  3. OBP

    OBP Trusted Advisor

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    Normalizing usually applies to Databases.
    It means to split the data up into it's basic groups to avoid duplication of data.
    ie to have a table of Towns that can be referred to rather than typing in the name of the town each time
    But I am not sure what our OP wants in Excel.
    Sounds like an assignment to me.
     
  4. JohnnyFedor777111

    JohnnyFedor777111 Thread Starter

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    So I have data in a column excel. In this case, the data is phone numbers. They are in a variety of formats, which makes sorting difficult. Ie. 555-555-5555 or (555) 555-5555 or 1-555-555-5555

    I need to change it so that all the phone numbers are in the same format.
     
  5. JohnnyFedor777111

    JohnnyFedor777111 Thread Starter

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    anybody? Please help! Thank you!
     
  6. Chawbacon

    Chawbacon

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    Jack
    I would suggest using a nested Substitute function.

    First: Make a column where the phone number without extraneous characters will be stored and apply your nested substitute function.

    An example with your phone number formats noted above being in cell A1 and your new column being in cell B1:
    =Substitute (Substitute (Substitute (Substitute (Substitute (A1,"1-",""),"-",""),"(",""),")","")," ","")+0
    This should remove all leading ones with a dash, parenthesis, dashes, and blanks.
    Add additional substitutions as needed.

    Second: Make another column that will be equal to to the new column in cell B1; but, with the telephone number format of your choice applied.

    Then sort away.
     
  7. valis

    valis Moderator

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    Yup. We do this at work weekly. I actually worked there for two years before I saw they did this manually. Shortly thereafter it was fixed. :)
     
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