Importing user-defined categories from excel into outlook- how?

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SarahL

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Joined
Dec 11, 2011
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Hi there,
I apologise if this has been covered before. I am planning on importing a large number of contacts from excel to outlook (both 2003).
Because there are so many contacts I want to be able to categorize them beyond the default categories provided in outlook (company, job title etc) so that I can then sort them alphabetically, ctrl+shift those of the desired category and send out emails. E.g. say I want to add the category favourite pizza, and then I may want to sort the contacts to email everyone whose favourite pizza is (say) vegeterian.
I have found two ways to add additional categories:
1) via the user-defined fields (text based)
2) Add an additional category to the master list (yes or no)
drawbacks:
1) I have not found a way to map these details to those in outlook, i.e. when trying to map I can't find the user-defined categories list anywhere (?)
2) this DOES map but you "can't sort by categories" when looking at a phone-list view of contacts. It is also possibly prone to error as all the information is not under the same heading (e.g. favourite pizza vs listing a number of different pizzas)
I don't think I explained that very well... but if it makes sense to anyone please help!
Thanks very much :eek::eek:
 
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