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linking WORD documents together

Discussion in 'Business Applications' started by jeffpsch, Apr 30, 2015.

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  1. jeffpsch

    jeffpsch Thread Starter

    Joined:
    Apr 27, 2015
    Messages:
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    We have a number of booklets (i.e.: Volunteer Handbook, Mentor Handbook) that are made up of a number of documents (i.e.: Purpose Statement, Application, Guidelines.) We are looking for a way to be able to edit/update a document and have it automatically change wherever that document show up. For instance, we would like to be able to find the Volunteer Booklet and just hit print as well as find the Purpose Statement and just hit print.

    I have the KuTools app and can see how I can split or concatenate the individual pieces, but I (or rather the others that would be printing these documents) don't want to have to go through that process each time the booklets need to be printed.

    I imagine a macro could be set up to use the KuTools app to do this, but it seems like the might be an easier way.

    Any advice anyone can give me would be greatly appreciated.

    We are using Word 2010.
     
  2. draceplace

    draceplace

    Joined:
    Jun 8, 2001
    Messages:
    2,583
    Welcome to TSG!!
    Why not find volunteers to help with this maintenance? Better yet, what you need to implement is versioning.

    What you asking is do able. But by the time you write the code some will have move the document and the code wont work. You could have manually updated all documents 3 times for what it would take to maintain "automatically change wherever that document show up". This theory creates an 'out of control' situation.

    The correct way handle this is to provide the correct version in one place (read only) and notify the people that care about the document(s) that a new version is available (much like software updates). Spend your time figuring out a good way to do versioning (ie. Handbook_ver1.4) and a distribution list to send the link notification and link to.

    Your policy becomes: "I provide the current version here. I will notify you when a new version is available." The distribution then becomes responsibility of those who know where the documents need to be.
     
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