MS Access

[Jeff Klein]

I need to create a query that shows the last state that a employee has visited. The entire row with all columns must show in the query.

The original table columns: Name, Date, State, Reason, and Expense.

The resulting information is to be used in a linked word document.
(this I can do)

Can anyone help...point me in some direction...

Thanks, Jeff

 

[Rockn]

Is there a field in any of your tables that has the last state visited information? If there is a new recrd created each time they visit a state than you could set the filter to the last record for that employee.

 

[THoey]

SELECT MyTable.Name, MyTable.State, MAX(MyTable.Date)
FROM MyTable
GROUP BY MyTable.Name, MyTable.State

This should pull out a listing of all Employees and the last state they visited...

 

[downwitchyobadself]

Hi. Don't know if you worked this out yet, but I don't see the "right" answer, so I'll pretend you haven't...

The thing is, you cannot get from the same table both the maximum date and the related state as th suggests in a single query; what you have to do is build two queries.

Query 1 is an aggregate query, as th suggests, but pulls only name (terrible field names, by the way--read here to find out why) and max date. Otherwise, if you group by state as well, you'll get the last date that each name visited each state.

Save the first query with whatever name you like. I'm pretending it's called qryLastVisitDte.

Query 2 includes the original table and qryLastVisitDte. You link the Name and the MaxOfDate fields in qryLastVisitDte to the related fields in your table, and that will pull the state related to each date and name. Of course, this will only work as long as no one visited more than one state in a day...