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Outlook 2003 email addresses

Discussion in 'Business Applications' started by vivienne, Aug 27, 2006.

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  1. vivienne

    vivienne Thread Starter

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    Nov 25, 2002
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    Hi

    How does one print Outlook email addresses or save them to a file. I have tried so many things to no avail. As I cannot figure out how to back up the address book, I thought that saving the emails in file or printing out would be a work around solution to a back up.

    Thank you!!!

    Vivienne
     
  2. kiwiguy

    kiwiguy

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    In Outlook - File - Import and Export - Export to a file - [select you preferred format, Comma separated Values may be the easiest] - Next - select Contacts - select the file name thet you want to call it, also browse to the directory you want the CSV file in.

    {Had to get in quick before that Aussie joker qldit started moaning about losing at sport - again...}
     
  3. vivienne

    vivienne Thread Starter

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    Hi kiwiguy :)

    I did that but the email addresses were not part of what got exported. I have first name and last name and a whole lot of other fields but *not* email addresses. :-(

    LOL!!!!!!!

    Thanks!

    Vivienne
     
  4. DoubleHelix

    DoubleHelix Banned

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    I just tried it, and it worked fine. Look in column BF.
     
  5. vivienne

    vivienne Thread Starter

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    Hi DoubleHelix

    Thank you!!! So it is - I had no idea that the columns went that far!! I went a few pages to the right but they were all empty. Howere BF was not!!

    Thank you very very much!!!!

    And to Kiwiguy - thank you! I should have looked better!!!

    Vivienne
     
  6. kiwiguy

    kiwiguy

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    Hi Viviene
    Glad it worked (we tend to forget that all the "unused" fields are shown as blank) and therefore the spreadsheet has many redundant columns.

    Opening the file in Word or notepad would show at a glance though (but not in a useable manner)
     
  7. vivienne

    vivienne Thread Starter

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    Hi kiwiguy
    :) Not only that but I think I now know where to find the file. DoubleHelix explained about the compacting - well, when you go to advanced, it shows where the file is that it is compacting so maybe I'll be able to do a "proper' backup. Before I realized this, we downloaded MS backup. It gave three choices of what to backup.. Personal folders was empty, Personal Folders 2 was empty but archives.pst was much bigger - something like 74,000 kb. (I didn't write it down.) So maybe it is actually *using*the archive folder. I'm going to do some more experimenting but I think I *must* be almost there!!!

    I'm learning *so* much!!! Thank you!!

    And many thanks to DoubleHelix- between the two of you, I will have this solved!!!

    Your help is so very much appreciated!!

    Vivienne
     
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