1. Computer problem? Tech Support Guy is completely free -- paid for by advertisers and donations. Click here to join today! If you're new to Tech Support Guy, we highly recommend that you visit our Guide for New Members.

Outlook : Find duplicate attachments

Discussion in 'Business Applications' started by sachit64, Jul 12, 2006.

Thread Status:
Not open for further replies.
Advertisement
  1. sachit64

    sachit64 Thread Starter

    Joined:
    Aug 3, 2000
    Messages:
    245
    My office has been trying to clean out the emails on the server and we've realized many of the attachments are duplicates from people forwarding and replying.

    Is there a program that will find all the duplicate attachments and link to a single one, to save space?
     
  2. spackler

    spackler

    Joined:
    Mar 9, 1999
    Messages:
    255
    Not sure how to search for a specific attachment but if you look under More choices under Advanced Find there is a tick box for Only items with: one or more attachments. Maybe run that search and then sort by subject line and delete away.
     
  3. sachit64

    sachit64 Thread Starter

    Joined:
    Aug 3, 2000
    Messages:
    245
    I don't really think that will work.

    The duplicates usually come FROM the same email conversation. Someone will send an attachment, and the other person will reply with a revised version of the attachment with the same document title and all.
     
  4. StumpedTechy

    StumpedTechy

    Joined:
    Jul 7, 2004
    Messages:
    7,235
    You won't be able to do this automatically any way -

    What if a person adds data to the file? then the file is no longer identical its bigger. Or if its removed data? then the file is smaller? What if someone wants the file from 2 revisions ago? Opppsss this file is now gone as we deleted it based on date...

    Really the only way to perform cleanup like this is have people look into the chain emails and delete whats not needed.


    The one thing we ALWAYS encourage is use of a file share put the file on the file share and have people email out LINKS. The link takes up no room and it hits everyone to one central location but if this is between internal and external people that will not work either.
     
As Seen On
As Seen On...

Welcome to Tech Support Guy!

Are you looking for the solution to your computer problem? Join our site today to ask your question. This site is completely free -- paid for by advertisers and donations.

If you're not already familiar with forums, watch our Welcome Guide to get started.

Join over 733,556 other people just like you!

Loading...
Thread Status:
Not open for further replies.

Short URL to this thread: https://techguy.org/482592

  1. This site uses cookies to help personalise content, tailor your experience and to keep you logged in if you register.
    By continuing to use this site, you are consenting to our use of cookies.
    Dismiss Notice