I wanted to hear some opinions about the situation in the office I work in.
Recently we changed accounting software and my advice to change to Office 365 was rejected. Still all 15 employees want their emails to be safe and backed up.
Some employees don't delete their emails, so I end up with approximately 10 GB PST-file size per year per user. Of course I split them year by year. The problem is that they want to keep even pst files from 5 or more years ago. Always available. My idea is now, that I make a one time backup copy of recent years and a daily backup of the actual year.
I made some tries already with EaseUS. But I'm not satisfied.
I'd prefer not to schedule it and leave it up to the employee to decide when to make the backup. So, let's say the employee leaves earlier for some reason why leaving the PC on until 7 pm or so? Also a power cut could prevent that scheduled backup entirely from happening.
Here's a list of what I need the backup software to be able to do:
- Start the whole backup process with a double-click on an icon (on the desktop). EaseUS needs more steps incl. always having to set the Shutdown option manually.
- On the destination file storage or NAS I want to overwrite the previous file, not to create version after version. Or even better: Create a new version but delete the old version afterwards. PSTs are really a hard case since you can't really make incremental backups. I also doubt that some employees will understand that they are not allowed to alter their old PSTs since they won't be backed up daily.
Sorry for the long post, but I really want to manage this situation as best as possible. We will have a cloud solution for accounting, client related stuff and documents. But the email situation is really something that started freaking me out. Opinions, Ideas, Software recommendations, everything welcome, THX
Recently we changed accounting software and my advice to change to Office 365 was rejected. Still all 15 employees want their emails to be safe and backed up.
Some employees don't delete their emails, so I end up with approximately 10 GB PST-file size per year per user. Of course I split them year by year. The problem is that they want to keep even pst files from 5 or more years ago. Always available. My idea is now, that I make a one time backup copy of recent years and a daily backup of the actual year.
I made some tries already with EaseUS. But I'm not satisfied.
I'd prefer not to schedule it and leave it up to the employee to decide when to make the backup. So, let's say the employee leaves earlier for some reason why leaving the PC on until 7 pm or so? Also a power cut could prevent that scheduled backup entirely from happening.
Here's a list of what I need the backup software to be able to do:
- Start the whole backup process with a double-click on an icon (on the desktop). EaseUS needs more steps incl. always having to set the Shutdown option manually.
- On the destination file storage or NAS I want to overwrite the previous file, not to create version after version. Or even better: Create a new version but delete the old version afterwards. PSTs are really a hard case since you can't really make incremental backups. I also doubt that some employees will understand that they are not allowed to alter their old PSTs since they won't be backed up daily.
Sorry for the long post, but I really want to manage this situation as best as possible. We will have a cloud solution for accounting, client related stuff and documents. But the email situation is really something that started freaking me out. Opinions, Ideas, Software recommendations, everything welcome, THX