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Rule: Automatically delete message from an individual after a certain number of days.

Discussion in 'Business Applications' started by JoeHart, Sep 22, 2008.

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  1. JoeHart

    JoeHart Thread Starter

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    The title is pretty self explanatory. I would like to pic a person, subject or group I receive messages from regularly and perform an action on that individual after a certain number of days.

    Actions:
    1) Archive file
    2) Delete
    3) Post in Individual folder.
    Thanks,
    Joe
     
  2. computerman29642

    computerman29642

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    Joe, I am assuming that you are using Outlook?
     
  3. JoeHart

    JoeHart Thread Starter

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    Yes I am using Microsoft Outlook 2003 sorry I did not add that information. I know how to make it do all of the actions immediately, but not after a week or month.
     
  4. computerman29642

    computerman29642

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    You could setup a folder ("Auto Delete"), place the e-mails in the folder, and have the "AutoArchive" delete the messages.

    Right-click a folder -> Properties -> AutoArchive Tab -> Archive this folder using these settings -> Clean out items older than -> Permanently Delete old items.

    You could use a Rule to move e-mails from certain people, subjects, or whatever to "Auto Delete" folder.

    I am actually using Outlook 2007, but I believe the instructions above should be the same. Also, take note that have not tested the instructions above.
     
  5. JoeHart

    JoeHart Thread Starter

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    Not exactly what I was looking for. I figured out how to do that, but I have some individuals that send large amounts of data, everyday. I usually do not have to look at the data too closely and sometimes not at all, but I don't want it to be automatically deleted. If I do need the information I want it there. I also don't want it achieved, because I won't know I received a new message from that person. Can I set it to delete only from John Doe (not everyone will have this rule) after 2 days?
     
  6. computerman29642

    computerman29642

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    Is it always going to be the same people that the e-mails are deleted after 2 days?
     
  7. JoeHart

    JoeHart Thread Starter

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