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Solved: How do I save a spreadsheet as a PDF without losing the hyperlinks?

Discussion in 'Business Applications' started by lee_1133, Jan 27, 2011.

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  1. lee_1133

    lee_1133 Thread Starter

    Joined:
    Aug 24, 2002
    Messages:
    280
    Hi,

    I create invoices using excel and then print to PDF. Part of the invoice has my email and website address which are hyperlinks within the excel document but when converted to PDF they are not clickable (although the curser does change when hovered over them). Is there a way to maintain the links when the file is converted so that anyone who opens the PDF could link directly to my email or web address?

    Thx in advance,

    Lee_1133
     
  2. pip22

    pip22

    Joined:
    Nov 21, 2004
    Messages:
    2,536
    I use Office 2007, and my PDF reader is Adobe Reader X (X is the latest version).

    I just created a Word 2007 document containing hyperlinks then published it to PDF.

    I opened the document in Adobe Reader X and the hyperlinks work fine for me.

    Maybe it doesn't work like that for spreadsheets?

    Are you using some third-party PDF reader?
    If you are, most of them can't handle hyperlinks like Adobe Reader can.
     
  3. lee_1133

    lee_1133 Thread Starter

    Joined:
    Aug 24, 2002
    Messages:
    280
    Hi,

    I use Adobe acrobat to create the PDF. I do this by printing the excel file to PDF. When the PDF file is created the info is not clickable and I don't want to have to manually do it each time.

    Lee_1133
     
  4. jasonguy

    jasonguy

    Joined:
    Sep 16, 2007
    Messages:
    45
    If you are printing to instead of converting the sheet to a pdf document, then you are losing the links. You need to invoke convert to pdf from within Excel, provided you have the plug-ins to do that.
    I just created a short spreadsheet in Excel (MS 2007), then converted it to pdf in Acrobat 9 Pro and the links work fine after the conversion to pdf. It sounds like you are using a third-party pdf converter. Am I wrong? Cheers.

    jasonguy
     
  5. lee_1133

    lee_1133 Thread Starter

    Joined:
    Aug 24, 2002
    Messages:
    280
    Hi,

    Tried 'save as' PDF instead of print to PDF and the links now work.

    thanks for the help.

    Lee_1133
     
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