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Solved: How to decrease size of Word document

Discussion in 'Business Applications' started by emil.sekula, Apr 23, 2010.

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  1. emil.sekula

    emil.sekula Thread Starter

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    Hello,

    I would like to know how could I decrease a size of one Word document. In principle it is only text. I pasted to it some images and the size of my document increased drastically. Is there any way to decrease it without zipping ?

    Regards,
     
  2. etaf

    etaf Wayne Moderator

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    it will be the images that have increased the size - you may not need the size of the images in word - so an image editor to bring down the image size pixels, but that assumes the images are large ....
     
  3. emil.sekula

    emil.sekula Thread Starter

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    I decreased the file size about 40 % saving first these images as jpg file and then inserting them to Word using option: Insert -> Picture -> From File.

    Is there any more effective method ?
     
  4. md2lgyk

    md2lgyk

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    I deal with this all the time with the military tech manuals I write. Many, many pictures results in very large files.

    The only way to significantly decrease the size of your jpg files is to lower the resolution. For pictures you're going to put in a print document, you don't need 10 (or even 5) megapixel resolution. That's only required for images you are going to significantly enlarge and print with a photo-quality printer.

    As an example, photos taken with my 3.2 megapixel camera at its highest resolution setting are around 2.5 to 3 MB in size. Using XP Image Resizer, I reduce that to around 100K or even less. When both are inserted into Word and printed on my Dell MFP 1600 laser printer, you can't tell the difference.
     
  5. Noyb

    Noyb Trusted Advisor

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    It's the Image size in Pixels, that's increasing the file size.
    The doc file carries the original picture size .. before it's sized to fit the doc.

    To see the size of the original and the downsized file .. save the doc as a html file.
    Then open the Html Files folder .. Then you can see the pixel size of the original and the image size that fits the doc.

    This doc wouldn't have to be ~4MB ... If I would have downsized the 2 images to ~~ 578 x 433 pixels first.
     

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  6. Noyb

    Noyb Trusted Advisor

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    After you've saved the doc file as a html file and html image_files Folder ....
    Where it has saved the downsized images .. (Image002 & Image004 in the above attachment) ...
    .... Image001 & Image003 are the original size.

    And working on a copy of the doc ...
    Try removing the images and replace them with the downsized images from the html folder.

    This is cheating a little .. We're using Word to do the downsizing .. (Fitting the Image)
    Then replacing the large Images .. with the small ones ...
    (If you don't have another way to resize and fit the images)
     

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  7. emil.sekula

    emil.sekula Thread Starter

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    In my case it doesn't work. Html file has only 286 kB but when I copy all images to my doc file it has 7,25 MB.
     
  8. Noyb

    Noyb Trusted Advisor

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    I'm making some assumptions here .. On how you made the original doc file.
    You should be able to view the Folder in Thumbnails .. And see that there are two of each Picture.

    A large and a small file size ... Move only the (small) files to the doc .. replacing the original (large) picture inserts.
    It's best to work on a Copy of the doc when doing this.

    It might help If I could see a copy of the original doc file.
    If you want .. You can send me a Private Message with your Email Address ..
    I'll answer and you could Email a copy
     
  9. Noyb

    Noyb Trusted Advisor

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    WOW !!!!!
    I thought this was going to be simple :D

    What version of Word was this created in ????
    I can cut it down to ~6mb by replacing 8 of the pictures .. as previously described ..
    But the rest are complicated by the equation editor ... because they're not really pictures.
    Not sure I know how to handle them .. If I copy them to a picture, They get messed up.

    Click on this >> clip.gif

    Why do you want to reduce the file size ???? ..
    Using PDFCreator .. You can print the original 7.27MB doc file >> to a 511KB pdf file
    Will this work ???

    Here's how it looks in a PDF ...
    Clipboard.gif

    Here's the 8 pictures I was able to replace... SS1.gif
     
  10. emil.sekula

    emil.sekula Thread Starter

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    I am using Word 2003.

    I would like to reduce the file size just to have possibility to send it my e-mail.

    I know I can print it as pdf file but then it will not be editable.
     
  11. Noyb

    Noyb Trusted Advisor

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    It looks like this zips nicely to a 1.58MB zip ... Have you tried to send to a zip file ??

    If I zip the doc I downsized to 6.07MB ... it zips to a 428KB file.
    See my previous post for the pics I replaced .. I was editing as you were reading :D
     
  12. Noyb

    Noyb Trusted Advisor

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    If you save the original to a HTML file .. You will find the attached pictures in the HTML folder.

    Notice that for each of these pictures .... There are 2 files.
    The jpeg is smaller than the png .. And the Image size (in Pixels) is also smaller for the jpeg .. (usually)
    The png is what you inserted .. And the jpeg is what's used in the doc's Image.
    The Image size, in Pixels, is the displayed size in the doc


    However .. If you replace each of these with the smaller jpeg pic ...
    They will not be editable (size) without reducing the resolution ... The png is the master Image
     

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  13. emil.sekula

    emil.sekula Thread Starter

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    Yes, zipped file is solution.

    When I save my doc file as html I don't have any HTML folder.
     
  14. Noyb

    Noyb Trusted Advisor

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    Saving the Orig.doc like so ..
    AA1.gif

    Should get you an Orig_files Folder ... and a Orig.htm file .. like so ..
    AA2.gif

    Your pics in the doc ... will be in the Orig_files Folder.
    The Orig name will be the name of your file.
     
  15. emil.sekula

    emil.sekula Thread Starter

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    Yes, you are right. Thank you.
     
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