1. Computer problem? Tech Support Guy is completely free -- paid for by advertisers and donations. Click here to join today! If you're new to Tech Support Guy, we highly recommend that you visit our Guide for New Members.

Solved: Sending an invoice vie email

Discussion in 'Business Applications' started by Lupaz, Feb 18, 2005.

Thread Status:
Not open for further replies.
Advertisement
  1. Lupaz

    Lupaz Thread Starter

    Joined:
    Feb 18, 2005
    Messages:
    5
    Hi,

    I completed my first invoice made in Excel. Now I want to send it to my client.

    How can I send it so he can print it, but without him being able to edit cells?


    Thankss!!
     
  2. vanillag1rl

    vanillag1rl

    Joined:
    Sep 28, 2004
    Messages:
    1,124
    Does he have excel?
     
  3. Lupaz

    Lupaz Thread Starter

    Joined:
    Feb 18, 2005
    Messages:
    5
    I´m not sure, but I supose he does. Actually, I never thought about that! :confused:

    What if he doesn`t? :(
     
  4. Rockn

    Rockn

    Joined:
    Jul 29, 2001
    Messages:
    21,334
    there are a few options. Send it as an Acrobat pdf, password protect it or scan it in and send it as an image.
     
  5. vanillag1rl

    vanillag1rl

    Joined:
    Sep 28, 2004
    Messages:
    1,124
    Hey see if this helpsOpenOffice is free

    Click on this link OpenOffice

    I think open office will work if he doesnt have excel.

    When you email him the spreadsheet, just send it as an attatchment.

    What email client are you using?
     
  6. Lupaz

    Lupaz Thread Starter

    Joined:
    Feb 18, 2005
    Messages:
    5
    Rockn: a PDF file might be a good one. Scanning it and sending it as an image is an other possibility, but it`s too much work. Besides, printing an invoice as an image will make it look like "not real" or duplacated, you know, because the text loses quality.

    vanilla:
    But in this case my client would have to install openoffice, and.... I can´t ask him to do that.
    My email client is Outlook.


    By the way... what a great forum!! thanks guys!
     
  7. vanillag1rl

    vanillag1rl

    Joined:
    Sep 28, 2004
    Messages:
    1,124
    Openoffice is free, why can't you ask him to do that?
    You'll be doing hime a favor anyways.
    openoffice does alot. and its free..
     
  8. Lupaz

    Lupaz Thread Starter

    Joined:
    Feb 18, 2005
    Messages:
    5
    yes but, install a hole software just to be able to see an invoice?

    I think it´s too much.

    I mean...I wouldn´t
     
  9. vanillag1rl

    vanillag1rl

    Joined:
    Sep 28, 2004
    Messages:
    1,124
    Tell them you are now going to send them the invoice; ask them if they have excel.
    If they say yes, your ok.
    If they say no, tell them they can download openoffice
    It's free.
    Who knows maybe they wanted somthing to make spread sheets or word processor but never wanted to buy microsoft office.
     
  10. Rockn

    Rockn

    Joined:
    Jul 29, 2001
    Messages:
    21,334
  11. DoubleHelix

    DoubleHelix Banned

    Joined:
    Dec 9, 2004
    Messages:
    24,388
    Telling customers to install a full suite of applications just to view an invoice is likely not good business. How do you know they don't have another application suite installed? Or other office-type applications that may cause a conflict?

    An Excel viewer is available for free from Microsoft if someone must view Excel files. However, if you're looking to permanently use electronic invoices, then you should look into a database solution that generates plain text e-mails or use a PDF solution, conforming to an existing universal standard.
     
  12. kiwiguy

    kiwiguy

    Joined:
    Aug 17, 2003
    Messages:
    17,584
    I regularly send excel generated invoices in PDF format, but that assumes the original poster here actually has a PDF creation program

    You can also paste the invoice as an image into Word (assuming again that the recipient has Word)

    But I agree that making them install Open Office is a bit much, in order to just print out an invoice.

    Fax is also a useful device...
     
  13. vanillag1rl

    vanillag1rl

    Joined:
    Sep 28, 2004
    Messages:
    1,124
    I thought they also want to make changes to it?
    After reading that; i now know she doesnt lol
     
  14. vanillag1rl

    vanillag1rl

    Joined:
    Sep 28, 2004
    Messages:
    1,124
    You can do a screen shot of it. " print screen "
    Then open it up in Paint, or Word.
    Send them it, and when its printed, it comes out fine. I do that all the time at school.
    ( make screen shots of excel or access, then print it out in word)

    I am sorry i didnt read your oringal post thorougly i gguess
     
  15. tagalong

    tagalong

    Joined:
    Oct 24, 2004
    Messages:
    105
    I do this - and have no trouble at all:

    Get a PRINT SCREEN of the invoice and paste into WORDPAD. Send it to your client and it will automatically open in WORDPAD, which comes on all Windows based PC's. I do it all the time - and I agree..... by no means would I ask my client to install software either!! By the same token, my vendors or service people had best not ask me to either - just so I can get their bill!!

    :)



    instead of WORD... use WORDPAD
     
  16. Sponsor

As Seen On
As Seen On...

Welcome to Tech Support Guy!

Are you looking for the solution to your computer problem? Join our site today to ask your question. This site is completely free -- paid for by advertisers and donations.

If you're not already familiar with forums, watch our Welcome Guide to get started.

Join over 733,556 other people just like you!

Thread Status:
Not open for further replies.

Short URL to this thread: https://techguy.org/332031

  1. This site uses cookies to help personalise content, tailor your experience and to keep you logged in if you register.
    By continuing to use this site, you are consenting to our use of cookies.
    Dismiss Notice