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Solved: sending document as email

Discussion in 'Business Applications' started by shillguy, Apr 6, 2009.

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  1. shillguy

    shillguy Thread Starter

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    C2D PC, Win XPP, MS Office 2007

    How do I send a document / spreadsheet as a body text in email instead of as an attachment.
     
  2. slurpee55

    slurpee55

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    Often it's not a great idea, IMO - you can lose a lot of formatting, especially if you are talking a Word document.
    However, first, what email program are you using? Outlook 2007?
     
  3. letchworth

    letchworth

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    Generally speaking, if you can get it to an image format like .pdf or into a desktop publishing program like Publisher or Serif PagePlus, you will be inserting an image of the data (not editable- if course, except with a lot of work). You could also do this with a screen capture of the data- pasted into the email (if your email client accepts graphic content and you recipient is not "text based"). Not an online email service like Hotmail, but a program on your computer like Eudora or others email clients.

    I use Foxit ,pdf reader and the Snapshot tool allows you to designate an area you wish to "photograph". The image is saved to clipboard and can be pasted into your email- if your email client meets the above mentioned criteria. The limitation I experience is that you can only take a snapshot of what is on screen at the time, but a series of Snapshots inserted below one another will easily fit a page or two (or, you can zoom out before taking the Snapshot).

    In Serif PagePlus (or Publisher) you can import spreadsheet files (or text files for that matter) and use the Grouping Tool to group two or more frames together (If your material is limited to one frame- create a "fake" additional frame- even if empty & very small- to force the Grouping tool to work). Now that the frames are grouped, you can copy the Group and paste it into your email.

    Screen captured images can be edited in any photo editor (like Irfanview) and copied then pasted into your email client.

    It may take a couple steps to get things into an image format- but it is quite easy.
    Good luck
    letchworth
     
  4. slurpee55

    slurpee55

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    Good point letchworth.
    Since I deal all the time in sending spreadsheets and documents that have to be manipulated on the other end, I never thought of that.
     
  5. shillguy

    shillguy Thread Starter

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    Wellllllllll, that may be okay, but this used to be a simple solution in Winword 2003, as the option was available in the menu itself. I wonder why the Microsoft people have removed it.

    I use Outlook Express, and need to send regularly small documents created in Word. Formatting in itself is not important. Direct body text is faster and less troublesome.
     
  6. letchworth

    letchworth

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    Much simpler, yet. Highlight the area- copy & paste.

    I'm afraid I was over thinking your question. Yes, I do remember the function of which you speak.
    letchworth
     
  7. slurpee55

    slurpee55

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  8. shillguy

    shillguy Thread Starter

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    Thx a ton. As mentioned in the website given, this tool was well hidden. It was exactly what I was wanted.
    Thanks again
     
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