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Solved: Stop Updating the Date Field

Discussion in 'Business Applications' started by RJCaldwell, Jan 25, 2010.

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  1. RJCaldwell

    RJCaldwell Thread Starter

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    I receive periodic Word (.rtf) documents from a property rental agency whenever my property is rented. The document contains the dates rented, the renter's name, etc. There is a "date field" in each document which automatically shows today's date, rather than the date the doc was created and sent to me. If I want to forward the doc to the renter a week later how do I stop the date from updating when I send it and stop it from updating when the renter opens the file?
     
  2. Keebellah

    Keebellah Trusted Advisor

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    Hans
    Use the datefield date created and not today. That way it will not change.
    There are several options like date printed, date accessed, etc etc.
    Date created is the date the document is created.
    I use this in my templates and after that it remains unchanged, I only create a new document once.
     
  3. RJCaldwell

    RJCaldwell Thread Starter

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    I am having a problem following your instructions. If I open the document, I see today's date (eventhough the document I opened is over a year old).
    If I click on the date the date is in a gray field. (January 26, 2010)
    Right clicking on the date gives me options to Paste, Update Field, Edit Field, Toggle Field, etc
    I can't seem to find an option such as you write to revert the date to the date it was written and that I received it and save it as a document with a fixed date.
     
  4. Keebellah

    Keebellah Trusted Advisor

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    When you right click and edit field you see wat type a value it is.
    Today, print date, save date, edit date, a lot of options, the fact that it is grey shows its a variable.

    Just check them an you'll see what I mean

    I have attached a simple word do with sevaral fields
     

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  5. RJCaldwell

    RJCaldwell Thread Starter

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    OK, now I see it. There is a lot hidden under the right click edit choice. I found the date, create date, and the date format I use. I will go there next time, make my format changes, and save the document
    THANKS
     
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