Some emails won't archive in Outlook

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Joseph King

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Joined
Jun 30, 2001
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Running Outlook 2003 SP2. XP Pro.

Outlook.pst grew to almost 1.4 Gig so I selected the Personal Folders folder
and did File-Archive and told it to archive everything prior to 1/1/06,
including all subfolders, and ignoring those flagged to not be archived. It
ran okay and archived "almost" all of the emails/folders, but some emails
didn't archive. I can't possibly find a pattern as to why those didn't
archive. Some folders that had tons of emails now only have a few from last
year left in it, most folders are empty as they should be since it all
archived, and some folders have all of their old contents still in them,
unarchived. I've tried it a few times, even doing on the individual
subfolders, with no change. (I was able to successfully "drag" old emails
into the Archive Folders subfolders, though.)

I searched the Microsoft site and found an article about settings you can
put in the Registry to limit the size of the Archive.pst file:

http://support.microsoft.com/kb/832925/en-us

But I don't have those entries in the Registry at all (no Office or Outlook under
Policies-Microsoft) so I assume it's not in there. I never set them, so
they'd have to be there by default if they existed at all.

I've always been told that 2GB is about where XP starts to get unhappy about
the size of the Outlook.pst file, so I assume that's the same for the
Archive.pst file.

Well, my Outlook.pst is now 800 MB and my Archive.pst file is about 1.4 GB.
Maybe that's the problem, since that adds up to over 2 GB. Or is that 2 GB
limit for each .pst file?

(It's not related to the fact that the date is based on the last time the email was modified. These emails weren't touched in ages, well before the cutoff date I gave it.)

Maybe I need to restore from backup to prior to all this archiving, and then
create separate archive files for each year to keep their sizes down. But
then I'd still have the same problem of "cumulative" size. Unless I only
"open" one at a time (which would kill my goal of searching all history when
I want to).

Maybe I need to use a utility that keeps attachments separate. Any
suggestions? (I want to move my outlook.pst file back and forth between my
desktop and my new notebook, so anything I do along those lines needs to take
that into account.)

Thanks!

Jay
 
Joined
Nov 2, 2002
Messages
22,468
One thing I've done is create additional PST files and moved the e-mails to those files. Some folks have had e-mails going back years. So in that instance for example, I created a personal folder called called 2000 and moved all the year 2000 e-mails to that folder. This way it was a little easier to figure out which e-mail went to which file.

Then when finished you might still need to compact your e-mail file.
You need to have the Folder List showing. If it is not already there, from the View menu, click Folder List
From the Folders list, right-click on Personal Folders at the top
Select Properties For Personal Folders
Click on the Advanced button
Click on the Compact Now button
 

Joseph King

Thread Starter
Joined
Jun 30, 2001
Messages
305
Bob,

Thanks for the help!

I take it from your post that you're suggesting size may indeed be the cause of the problem, right? (How strongly do you feel that that's probably the cause, if I may ask?)

An MS article pointed out that Archive.pst files are no different than Outloook.pst or any other Personal Folders .pst files. So, really, I can just rename any .pst file (both changing the name of the file itself as well as the Name that you give it in Properties) to help facilitate the reaching of my goal, right?

Thanks again.

JK
 
Joined
Nov 2, 2002
Messages
22,468
While the size can supposedly get to 2 gigs, typically I see a lot of problems well before then.

What I was suggesting was not renaming pst files but creating new ones with whatever names make sense for your situation. For some that is by date. For others it is by some other means like Client names etc.

Then move all the e-mails that relate to those pst files

Then compact your main one.
 
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