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viewing other attnedees when planning a meeting in microsoft outlook

Discussion in 'Business Applications' started by ctrapatsos, Jan 3, 2008.

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  1. ctrapatsos

    ctrapatsos Thread Starter

    Joined:
    Oct 20, 2006
    Messages:
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    hello

    when i view shared calendars in outlook, i can see my co-workers appts

    however, if i go to plan a meeting, and try to add other attendees, there
    are no personal address books to choose from (i don't think we use
    inter-office mail)

    how can i view the free/busy time for my co-workers through the plan a
    meeting option? (i can see their free/busy times if i just click on each day
    of the calendar to see if they are busy that day but it's cumbersome)

    i use thunderbird for my emails between co-workers (they use outlook)

    thanks for your help

    chris
     
  2. jimr381

    jimr381

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    First Name:
    Jim
    So when you are inviting them to a meeting do you click on "Add Others">>"Add From Addressbook?"
     
  3. ctrapatsos

    ctrapatsos Thread Starter

    Joined:
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    Messages:
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    yes...

    but then it says "show names from the personal address book" and there are no names visible

    chris
     
  4. jimr381

    jimr381

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    Jim
    Switch to your Global Address List instead of your personal address book if it is available.
     
  5. ctrapatsos

    ctrapatsos Thread Starter

    Joined:
    Oct 20, 2006
    Messages:
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    that worked perfect....i can now see the contacts....but now when i choose an address from the global list and click on required, it gives me slanted lines under the free/busy info (indicating no information)

    chris
     
  6. jimr381

    jimr381

    Joined:
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    First Name:
    Jim
    There information might not be published to the server. They should look into their free/busy settings. Are you using an Exchange server as well? You were a little fuzzy on that before. You said you could access their shared folder, but did not think you had a server.... You should since you see the GAL. But, like I said it seems like they are not publishing their free/busy information or that you are maybe working offline. In the bottom right-hand corner of the window does it say you are working offline or online?
     
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