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Word Mail Merge & date codes

Discussion in 'Business Applications' started by sync, Sep 15, 2004.

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  1. sync

    sync Thread Starter

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    I have a mail merge document with a date code. I merge to a new document and the new document contains the date codes. How can I set this up so the new document contains only the date, not the code, for the date that the merge is run?
     
  2. Anne Troy

    Anne Troy

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    Sounds like you just need to turn off viewing of field codes. Hitting Alt+F9 toggles viewing field codes off and on...
     
  3. sync

    sync Thread Starter

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    It's not that I don't want to see the code. I don't want the merged document to have the code at all. The date in the merged document needs to be the date that the merge was performed and it needs to stay constant.
     
  4. Anne Troy

    Anne Troy

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    "only the date, not the code"

    I don't understand that statement.

    What does it contain NOW?
     
  5. sync

    sync Thread Starter

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    I'll restate my request. I want to create a mail merge document that automatically creates the date the merge was run in the merged document and the date must remain constant. How do I do that?
     
  6. Anne Troy

    Anne Troy

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    "the date must remain constant"

    Please give an example if you don't mean that the date must then REMAIN the date that the merge was done.

    If that's the case, then put a field in the template with which you create your mailmerge:

    Insert-Field-Date and Time-CREATE DATE

    If you use THAT field in a TEMPLATE, and then merge, the resulting merged documents were created the day you merged. Hence, the date will REMAIN the date you merged. So, if I double-click the DOT and run the mail merge today, and SAVE THAT merged file, two weeks from now, the date would still read September 15
     
  7. sync

    sync Thread Starter

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    I was using the DATE field and just discovered the CREATEDATE field as you were typing your response. That is exactly what I need. Thanks! :)
     
  8. Anne Troy

    Anne Troy

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  9. sync

    sync Thread Starter

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    It turns out that when you use CREATEDATE then the merged document contains only the date, not the field, but it's the CREATEDATE of the template. So I have to use SAVEDATE, and be sure to save the template and update the field before doing the merge. Unfortunately I probably won't remember in the future that I have to do that.
     
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